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Tech Mahindra Ltd. (“we” or “us”) complies with Republic Act no. 10173 or the Data Privacy Act of 2012 (“DPA”), it’s implementing rules and regulations, and other relevant policies including issuances of the National Privacy Commission. Tech Mahindra respects and values your data privacy rights and make sure that all personal data collected from you, our clients and stakeholders are processed in adherence to the general principles of transparency, legitimate purpose, and proportionality.
This Data Privacy Notice shall inform you how we collect, process, share, and stores your personal data. This may also serve as your guide in exercising your rights under the Data Privacy Act of 2012.
Scope and Acceptance
This Data Privacy Notice applies to personal information that we collect and process about you in connection with our recruitment and employment processes. By giving us your personal information, you accept the practices described in this Privacy Notice. If you do not agree, you have the right not to give us your personal information.
What Personal Data We Collect
We collect personal data during the recruitment process, including name, contact details, place of birth, birthdate, residence address, educational background, employment history, work shift preference, willingness to relocate for work on site arrangement, current benefits, and your expectations for future roles, and, where applicable, information from background checks including credit and criminal records.
For successful applicants, we shall collect statutory requirements including SSS, PAG-IBIG, PhilHealth, and BIR/tax records, and we may collect and maintain the following documents:
We collect, use, and store your personal data for the reasons set out below.
Where this is necessary for us to enter into or administer your contract of employment or for services or in connection with services or benefits which you request from us.
Where necessary to comply with a legal obligation.
Where necessary for Tech Mahindra's legitimate interests, as listed below, and where our interests are not overridden by your data protection rights.
We ensure that data collection is limited to what is strictly necessary for evaluating your application. Tech Mahindra utilizes data analytics to understand our applicant pool, aiding in the attraction and retention of top talent and streamlining the application process. Candidate profiles are built to assess job compatibility and predict performance potential. Recruitment decisions, including candidate selection and hiring, are made by Tech Mahindra’s Recruitment Management Group, ensuring that no automated decision-making occurs without a recruiter’s review.
Your explicit consent will be sought at the first stage of the recruitment process, with clear options to withdraw consent at any time.
How We Share your Personal Data
As a multi-national organization with global IT systems, Tech Mahindra limits access to your personal data to those within our organization who require it for processing related to recruitment. This includes potential future managers, and Human Resources (HR) Shared Services.
Your data may be transferred within Tech Mahindra's global offices, ensuring protection through our internal data protection policies. Where necessary, we share your data with select third parties under strict confidentiality and security obligations. These parties include internal recruiters, third-party local background check agencies, and as required by law.
In the event that a Tech Mahindra business is sold or integrated with another business, your details may be disclosed to our advisers and any prospective purchaser's adviser and will be passed to the new owners of the business.
How Long We Will Retain your Personal Data
Applicants:
If you are successful: we will retain your personal data only for as long as we need it for Tech Mahindra's legitimate interest in accordance with the DPA, for the purposes of the recruitment process and, once this process is finished, for an appropriate period so as to be able to deal with any legal claims linked to the application process. If you become a Tech Mahindra employee, personal information you provide will become a part of your employee file and may be used later for the management of the employment relationship. After termination of your employment and expiry of statutory retention period we will take steps to delete your personal data or hold it in a form that no longer identifies you.
If you are not successful: we will retain your personal data so we can keep you in mind for future recruitment processes. If you would prefer that we did not keep your details on file, please let us know.
Furthermore, if you accept an employment offer from Tech Mahindra, personal data obtained during pre-employment will be maintained in your personnel records for the duration of your employment and thereafter as per our retention policy.
Employees and Contractors:
We will retain your personal data only for as long as we need it for Tech Mahindra's legitimate interest in accordance with the DPA, to fulfil your employment contract or perform a service at your request, or to meet a legal requirement, after which we will take steps to delete your personal data or hold it in a form that no longer identifies you.
For seasonal workers or unsuccessful applicants, we may retain your personal data for simplified rehiring for future positions and for considering your candidacy in subsequent job openings within the organization.
Furthermore, if you accept an employment offer from Tech Mahindra, personal data obtained during pre-employment will be maintained in your personnel records for the duration of your employment and thereafter as per our retention policy.
Tech Mahindra reserves the right to make changes to this Data Privacy Notice at any time. We highly encourage you to review this Privacy Notice to make sure you are aware of any changes and how your personal information may be used
Data Breach Response Protocol
In case of a data breach, Tech Mahindra will promptly act to control any potential damage/loss. We are committed to notifying affected parties within 72 hours, ensuring transparency throughout the resolution process. Our Data Protection Officer (DPO) will coordinate with the National Privacy Commission to adhere to regulatory mandates and maintain our commitment to data security and regulatory compliance.
Reach out to our DPO for any data privacy concerns.
The User shall be deemed to have accepted and agreed to the following terms and conditions upon the Users usage of this website bpsasdappuat.techmahindra.com
The term "User" shall mean the User who is browsing the website bpsasdappuat.techmahindra.com (Recruit Pro X).
The domain address www.techmahindra.com is owned by Tech Mahindra. All content present on this Site, including all the software, text, images, graphics, video and audio used on this Site, is exclusive and proprietary material owned by Tech Mahindra.
The Tech Mahindra name and logo are trademarks which belong to and are owned by Tech Mahindra Limited. These trademarks may not be used in any manner whatsoever without prior written consent from Tech Mahindra Limited.
By using the Site, the User agrees to follow and be bound by the following terms and conditions and these terms and conditions may be revised or modified at any time by Tech Mahindra without any notice to the User.
No material from this site may be copied, modified, reproduced, republished, uploaded, transmitted, posted or distributed in any form without prior written permission from Tech Mahindra. All rights not expressly granted herein are reserved.
Unauthorized use of the materials appearing on this Site may violate copyright, trademark and other applicable laws, and could result in criminal or civil penalties. Tech Mahindra may monitor access to the Site.
Tech Mahindra may terminate the User's access to the Site at any time for any reason. The provisions regarding disclaimer of warranty, accuracy of information, and indemnification shall survive such termination.
Tech Mahindra makes no warranties, express or implied, including, without limitation, those of merchantability and fitness for a particular purpose, with respect to any information, data, statements or products made available on the Site.
The Site, and all content, materials, information, software, products and services provided on the Site, are provided on an "as is" and "as available" basis.
Tech Mahindra shall have no responsibility for any damage to User's computer system or loss of data that results from the download of any content, materials, information from the Site.
Tech Mahindra may unilaterally change or discontinue any aspect of the Site at any time, including, its content or features.
Tech Mahindra will not be liable for damages of any kind, including without limitation, direct, indirect, incidental or consequential damages (including, but not limited to, damages for lost profits, business interruption and loss of programs or information) arising out of the use of or inability to use the Site, or any information provided on the Site, or for any other reason whatsoever.
The User agrees to indemnify, defend and hold Tech Mahindra harmless from and against all losses, expenses, damages and costs, including reasonable attorneys' fees, arising out of or relating to any misuse by the User of the content and services provided on the Site.
The information contained in the Site has been obtained from sources believed to be reliable. Tech Mahindra disclaims all warranties as to the accuracy, completeness or adequacy of such information.
The Site provides links to web sites and access to content, products and services from third parties, including users, advertisers, affiliates and sponsors of the Site. The User agrees that Tech Mahindra is not responsible for the availability of, and content provided on, third party web sites. The User is requested to peruse the policies posted by other web sites regarding privacy and other topics before use. Tech Mahindra is not responsible for third party content accessible through the Site, including opinions, advice, statements and advertisements, and the User shall bear all risks associated with the use of such content. Tech Mahindra is not responsible for any loss or damage of any sort that the User may incur from dealing with any third party.
Tech Mahindra makes no warranty that: (a) the Site will meet your requirements; (b) the Site will be available on an uninterrupted, timely, secure, or error-free basis; (c) the results that may be obtained from the use of the Site or any services offered through the Site will be accurate or reliable.
As a condition for my application being considered, I understand and agree to undergo background screening. I hereby authorize vCustomer Philippines, Inc., and its third-party provider(s) to check the veracity of the information furnished above. I release vCustomer Philippines, Inc., and its third party provider(s) conducting the screening from any liability therefore.